Effective inventory management is crucial for maintaining the smooth operation of your medical practice. In this comprehensive guide, we will walk you through the process of tracking your inventory using SeriousMD.
Step 1: Set Up Your Clinics
Ensure that you have already set up your clinics within the SeriousMD platform. No inventory can be tracked without your clinics. If you haven't set up your clinics yet, visit the "Clinics" section to create and configure them.
Step 2: Create an Inventory Item List
Navigate to the "Billing" section.
Click on "Catalog," then select "Items."
Click the "Add New Item" button.
In the item details, provide the name, description, and SRP (Suggested Retail Price) of the item.
Make sure to set "Track Inventory" to "YES."
Step 3: Access the Inventory Module
Now, go to the "Inventory" tab.
You'll see a list of clinics that you added in the first step, allowing you to track your inventory per clinic.
Step 4: Adding New Stock
To add new stock, click on the "+" icon.
Choose the clinic to which you want to add stock.
Ensure the Type of inventory transaction is set to "IN" to indicate that you are receiving new stock.
Select the items from the list on the left that you want to add stock to.
Input the quantity you are adding.
Click "Save" to confirm and add new stock.
Step 5: Removing Stock
To remove stock from a clinic, follow the same process, but choose "OUT" as the Type of inventory transaction to indicate that you are reducing the stock.
Step 6: Tracking Inventory While Billing Patients:
Create a New Bill
Choose the patient you will bill from your patient record
Add Billable Items
In the same bill creation interface, you can add billable items to the patient's bill. These items can include consultation fees, medical certificates, and any stock or inventory items they are purchasing.
Click on "Items" to access your catalog of items, and choose the relevant inventory item(s) that the patient is purchasing.
Click Save & Settle the Bill
SeriousMD will automatically update your inventory levels, deducting the quantity of the purchased inventory item(s) from your clinic's stock.
Step 7: Analyzing Inventory Reports
Navigate to the "Reports" tab to access insightful inventory reports.
Here, you can view the status of your inventory, track expenses, and identify trends over time.
